Buying Copiers in Volume: What Businesses Need to Know

Novatech has been helping businesses with copier and print solutions for over 25 years. If your company is considering buying copiers in bulk, you likely have a few big questions in mind.

Key Questions to Ask

• How do I make sure I’m getting the best cost per print?

• Can multiple devices work together across office locations?

• How does inflation affect print costs over time?

• Will my staff find the copiers easy to use?

• How quickly can I get service if something goes wrong?

• What happens to my existing copiers?

This guide answers those questions and gives you a framework for making the right decision when investing in multiple copiers.

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Why Cost Per Print Matters

When you buy copiers in volume, cost per print (CPP) is one of the most important factors to evaluate. A copier that seems inexpensive up front can cost far more over time if its CPP is high.

Just a penny difference per page can add up to thousands of dollars each year across a fleet.

At Novatech, we help businesses evaluate both hardware price and operational costs—toner, supplies, and maintenance—so you understand the true cost of ownership.

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Device Compatibility Across Locations

If you’re investing in multiple copiers, they should work seamlessly across all locations. Without compatibility, some jobs may only be possible on specific machines.

Look for:

• Universal print drivers

• Fleet management software

• Cross-location setup

These features allow employees to print from any device, reducing downtime and frustration.

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How Inflation Impacts Printing Costs

Like fuel and office supplies, printing costs rise with inflation. Toner, paper, and parts all increase over time. Before signing a fleet contract, ask:

• How are annual increases calculated?

• What is the maximum adjustment allowed?

Strong agreements protect you from sudden spikes with predictable pricing. Novatech structures contracts to cap inflationary increases and give you budget stability.

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Ease of Use for Employees

Even the most advanced copier isn’t valuable if staff find it difficult to use. When buying in bulk, prioritize:

• Intuitive touchscreens that work like smartphones

• Standardized interfaces across all devices

• Training support so teams feel confident from day one

Ease of use impacts more than convenience—it directly affects productivity.

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Service and Support Response

The larger your fleet, the more critical reliable service becomes. Ask your vendor:

• What’s your average response time?

• Do you provide proactive remote monitoring?

• Are parts and toner included in the contract?

Novatech delivers nationwide coverage, fast on-site response, and proactive monitoring to resolve issues before they slow your team down.

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What Happens to My Existing Copiers?

If you already lease or own devices, you’ll need a clear transition plan. Options often include:

• Buyout or trade-in programs for leased machines

• Resale or recycling for owned devices

• Phased rollouts to prevent downtime or double payments

Novatech handles this process end-to-end so upgrades happen smoothly.

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Bringing It All Together

Buying copiers in bulk isn’t just about finding the lowest price tag. It’s about building a smart, long-term strategy that balances cost, usability, service, and scalability.

The right partner helps you:

• Lower cost per print across your fleet

• Standardize workflows across locations

• Manage inflation-driven price increases

• Empower staff with easy-to-use technology

• Get fast, reliable service

• Transition seamlessly from current devices

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Ready to Take the Next Step?

If you’re considering a fleet purchase, Novatech can help. Our experts have worked with businesses from 20 to 500 employees, scaling copier fleets with confidence and clarity.

👉 Contact Novatech today for a print fleet assessment and see how you can cut costs, simplify workflows, and equip your team with the technology they need.