What’s Next in Copier and Printer Security? Key Trends for 2025

The critical need for comprehensive security has extended to every device on a business network, including copiers and printers. Though often overlooked, these devices can be vulnerable entry points for cyberattacks, storing sensitive data and linking to larger IT environments. With early November marking the last quarter of 2024, businesses are increasingly focused on preparing for 2025’s evolving security challenges. Novatech leads the way in providing end-to-end security for print environments, integrating print-optimized hardware, cybersecurity services, and workflow automation. By partnering with respected manufacturers like Sharp, Konica Minolta, Canon, and HP, Novatech creates powerful print security solutions that protect against unauthorized access, prevent data breaches, and help clients meet strict compliance standards.

 

The Critical Role of Print Security for Modern Business

Today’s multifunction printers (MFPs) and copiers function as networked devices, handling extensive amounts of sensitive information. From processing confidential employee files to communicating across networks, these devices are a fundamental part of document management—and a potential security risk. As a Managed Service Provider (MSP), Novatech goes beyond traditional Managed Print Services (MPS) to deliver comprehensive Print Security Solutions that safeguard both hardware and workflows. By combining Managed IT Services (MITS), cybersecurity, and specialized workflow software, Novatech provides an all-inclusive, secure print infrastructure, designed for the needs of modern organizations.

 

Key Print Security Trends to Watch for in 2025

 

1. Advanced Hardware Security from Trusted Manufacturers

Novatech partners with industry-leading manufacturers, including Sharp, Konica Minolta, Canon, and HP, to deliver print devices engineered for security. These A3 and A4 hardware solutions are equipped with robust features tailored for high-security environments, such as built-in encryption and secure authentication methods.

• Built-in Security Protocols: Devices from these manufacturers often come with built-in security measures, including hard drive encryption, secure boot, and user authentication options that protect against unauthorized access.
• Remote Monitoring and Automatic Updates: Integrated solutions allow for remote monitoring and updates, ensuring devices remain secure and compliant.

By offering these highly secure devices, Novatech provides businesses with hardware designed to safeguard sensitive information, reduce vulnerability, and support regulatory compliance.

 

2. Integrated Cybersecurity Through Managed IT Services (MITS)

Novatech’s print security extends beyond individual devices. With Managed IT Services, Novatech integrates copiers and printers within a Zero Trust security framework, ensuring only authorized users access sensitive print resources. Managed IT provides critical support to defend against evolving threats in networked print environments.

• Continuous Network Monitoring: Novatech’s Managed IT Services offer 24/7 monitoring to detect and respond to threats in real-time, including abnormal print device activity.
• Identity and Access Management (IAM): By implementing Identity Access Management, businesses can control who can access print functions, reducing the risk of internal or external data breaches.

By incorporating MITS into print security, Novatech enables clients to secure their print environments as thoroughly as any other aspect of their IT infrastructure.

 

3. Workflow Automation for Secure Document Management

The modern office relies on efficient document workflows, and securing these workflows is essential. Novatech’s solutions extend to workflow automation software, which adds an additional layer of security to document management.

• Secure Document Release and Print Tracking: Workflow automation tools like PaperCut and UniFlow ensure that documents are only accessible to verified users, adding an extra layer of control to print jobs and tracking activity for compliance reporting.
• Automated Document Routing: These systems securely route documents based on predetermined workflows, reducing the chance of accidental exposure or unauthorized access.

With workflow automation software, Novatech ensures that each stage of document handling is secure, from initiation to archival.

 

4. Cloud-Connected Print Security Solutions

As remote and hybrid work models expand, businesses are increasingly adopting cloud-based print solutions. Cloud connectivity allows employees to print securely from any location, but it also requires strong security measures to prevent unauthorized access.

• Secure Mobile Printing: Cloud print solutions enable authorized users to print from mobile devices, using encryption and authentication to protect sensitive data.
• Centralized Print Management: Novatech’s Managed Cloud solutions centralize print management, allowing IT administrators to monitor and control print activity across all locations securely.

Novatech’s Managed Cloud solutions integrate seamlessly with MPS and MITS to support businesses as they scale their remote printing needs.

 

5. Enhanced Compliance Features for Industry Standards

With regulations such as HIPAA, GDPR, and CMMC increasingly dictating data security standards, compliance is a top priority for businesses. Novatech’s print security solutions include features that help clients meet these regulatory requirements.

• Data Encryption and Audit Trails: Encrypted print jobs and comprehensive audit trails allow companies to maintain strict data controls and demonstrate compliance during audits.
• End-of-Life Data Wiping: Novatech ensures that end-of-life devices are properly wiped, so no sensitive data remains on their hard drives when they are retired or repurposed.

Through our Strategic Technology Reviews, we help clients verify their print security measures align with current regulations, minimizing risk and ensuring compliance.

 

6. Environmentally Conscious and Secure Disposal Solutions

Sustainability is increasingly important to businesses, and secure disposal of print materials is essential. Secure shredding services and Managed Cartridge Solutions are becoming common ways to combine environmental responsibility with security.

• Secure Shredding and Recycling: Novatech offers secure shredding options for disposing of sensitive print materials, as well as recycling programs for consumables.
• Device Lifecycle Management: Our lifecycle management includes secure disposal or refurbishment of outdated devices, ensuring data is removed while supporting sustainable practices.

These services demonstrate Novatech’s commitment to eco-friendly practices and robust security, providing clients with a comprehensive approach to both data protection and environmental stewardship.

 

How Novatech Leads in Print Security for 2025 and Beyond

In preparation for the security demands of 2025, Novatech is committed to providing fully integrated solutions that extend beyond standard MPS offerings. By partnering with trusted hardware manufacturers and embedding print security within our Managed IT Services, cybersecurity, and workflow automation, Novatech delivers industry-leading print security that addresses the full scope of client needs. Through our Office X-Ray assessments and ongoing N-sight analysis, we empower clients to proactively secure their print environments and streamline compliance.

 

Ready to Secure Your Print Environment?

Novatech’s solutions are designed to protect your business from print-related vulnerabilities and ensure your devices remain compliant, secure, and efficient. Connect with us today to learn how our comprehensive Print Security Solutions can enhance your print environment for 2025 and beyond!