Helping Your Remote Teams with a Managed Office Ecosystem

Remote and hybrid work have become the norm, but many businesses still struggle to provide their employees with the right technology setup. Simply handing out laptops and expecting teams to work efficiently isn’t enough—successful remote work requires a seamless, integrated technology ecosystem that eliminates productivity barriers.

Novatech has been helping businesses create the technology stack that allows remote workers to be productive and drive revenue for their companies for over 2 decades.

 

In This Article, You Will Learn:

• How remote and hybrid teams benefit from an integrated Managed Office approach
• The biggest technology challenges remote employees face—and how to solve them
• How IT, print, and communications can work seamlessly to support productivity
• Steps to ensure your remote workforce has the tools and security needed to succeed

A Managed Office approach from Novatech integrates IT, print, and communication solutions to ensure that remote teams have the resources they need to stay secure, productive, and connected—without IT headaches.

Without the right infrastructure, employees face challenges such as:

• Slow, unreliable access to business applications
• Security risks when working outside the company network
• Inefficient workflows for printing, scanning, and sharing documents
• Communication breakdowns due to uncoordinated tools

 

The Top Remote Work Challenges (and How to Solve Them)

 

1. Secure and Reliable IT Access

Employees need fast, secure access to company resources from anywhere, but many businesses struggle with:

• Slow VPN connections that make remote work frustrating
• Unsecured personal devices connecting to business systems
• Inconsistent IT support for remote workers

 

Solution: Cloud-Based IT and Endpoint Management

A Managed Office provider can ensure:

• Secure cloud access to business applications (no slow VPNs required)
• Endpoint protection and device management to secure remote workstations
• 24/7 remote IT support for troubleshooting and updates

 

2. Disconnected Communication Tools

Remote teams rely on multiple communication platforms—email, messaging apps, phone systems, and video conferencing. When these tools don’t integrate properly, employees waste time switching between platforms and important information gets lost in the cracks.

 

Solution: Unified Communications (UCaaS)

A Managed Office approach ensures that all communication tools—VoIP, video conferencing, and messaging—work together. Benefits include:

• One system for voice, video, and chat
• Cloud-based access from any device
• Integrated contact directories and seamless call transfers

 

3. Printing, Scanning, and Document Access

Even in a digital world, employees still need access to print, scan, and manage documents efficiently. The problem? Traditional print setups are designed for office environments—not remote teams.

 

Solution: Cloud-Enabled Print and Document Management

• Secure remote printing (send jobs to office printers from anywhere)
• Digital document workflows for easy access and approvals
• Mobile scanning solutions to eliminate paper-based bottlenecks

 

4. Cybersecurity Risks in a Remote Environment

Remote work increases the risk of data breaches due to unsecured networks, phishing attacks, and unauthorized device use. Businesses must ensure security without making access overly complicated.

 

Solution: Advanced Security for Remote Work

A Managed Office provider can implement:

• Multi-Factor Authentication (MFA) for secure logins
• Zero-trust security models to protect sensitive data
• Real-time monitoring to detect and stop cyber threats

 

How a Managed Office Ecosystem Supports Remote Teams

By integrating IT, print, and communication solutions into a single, well-managed ecosystem, businesses can ensure that remote teams operate at peak efficiency. A Managed Office approach offers:

• Simplified technology management with one provider handling IT, print, and communications
• Consistent user experience whether employees work in the office, at home, or on the road
• Faster issue resolution so employees don’t waste time troubleshooting tech problems
• Cost savings by consolidating technology services and reducing inefficiencies

 

Steps to Optimize Remote Work Technology

1. Assess Your Current Remote Work Challenges – Identify inefficiencies in IT, print, and communications.
2. Adopt Cloud-Based IT Solutions – Move applications, storage, and security to the cloud for seamless remote access.
3. Upgrade to Unified Communications – Ensure employees can easily collaborate across voice, video, and messaging.
4. Implement Secure Print and Document Management – Give remote teams the ability to print, scan, and share documents securely.
5. Work with a Managed Office Provider – A single partner can optimize and support all technology needs.

 

Why This Matters for Your Business

Supporting remote teams isn’t just about giving them laptops—it’s about ensuring they have fast, secure access to business systems, seamless communication, and the ability to work productively without IT roadblocks.

A Managed Office ecosystem removes technology silos, providing businesses with:

• Stronger security for remote workers
• Integrated IT, print, and communication solutions
• Less downtime and greater employee productivity
• Lower IT support costs through streamlined management

 

Is Your Remote Work Technology Holding Your Business Back?

If your remote employees are struggling with inefficient workflows, security risks, or IT frustrations, it’s time to rethink your technology strategy.

A Managed Office solution from Novatech ensures your entire team—remote or onsite—has the tools they need to stay connected, secure, and productive.

Want to explore how a Managed Office approach can support your remote workforce? Let’s talk.