Managing a Diverse Fleet of Devices: Best Practices and Challenges

September 27, 2023

3 min read

Managing a diverse fleet of printing devices is a common reality for many businesses, encompassing various brands, models, and functionalities. This diversity can bring about unique challenges, from maintenance and supply needs to security and cost management. Here’s a comprehensive look at the best practices to employ and the challenges you may face when managing a mixed fleet of devices.


Best Practices

Centralize Management:

  • Use a Fleet Management Platform: Implement a centralized management platform that provides a unified view of all devices, regardless of make or model.
  • Monitor Usage: Track printing usage across devices to identify trends and make informed decisions.

Standardize Where Possible

  • Create Uniform Policies: Develop uniform policies across devices to streamline processes and make management more straightforward.
  • Consolidate Supplies: Where possible, standardize supplies to reduce inventory complexity.

Implement Proactive Maintenance

  • Schedule Regular Check-ups: Regular maintenance can prevent major issues.
  • Utilize Predictive Maintenance Tools: Modern tools can predict when a device might fail, allowing for proactive measures.

Focus on Security

  • Secure All Devices: Implement security measures across all devices to protect sensitive data.
  • Regularly Update Software: Ensure that all devices are running the latest software to minimize vulnerabilities.

Provide Training and Support

  • Train Staff: Ensure that staff knows how to use each device to reduce errors and enhance productivity.
  • Offer Support: Provide access to support for troubleshooting and assistance.

Consider Environmental Sustainability

  • Choose Eco-Friendly Products: Where possible, select eco-friendly supplies and devices.
  • Implement Recycling Programs: Encourage recycling of consumables.



Understanding the challenges associated with managing a mixed fleet can be just as critical as applying industry best practices. Here are some challenges we see clients run into as they begin the journey of standardizing print fleets.

  • Compatibility Issues: Managing various devices with different operating systems, functionalities, and requirements can lead to compatibility issues, making central management difficult.
  • Security Concerns: Ensuring that all devices comply with the organization’s security standards might be complicated, particularly if older models are not equipped with the latest security features.
  • Inconsistent User Experience: A diverse fleet might result in inconsistencies in the user experience, possibly affecting productivity and satisfaction.
  • Increased Complexity in Supply Management: Different brands and models may require unique supplies and parts, making inventory management more complex.
  • Difficulties in Standardizing Processes: Creating and enforcing uniform policies across a diverse fleet may prove to be a significant challenge.
  • Potential Higher Costs: Managing a mixed fleet may lead to increased costs in maintenance, supplies, and training if not managed efficiently.


Contact Novatech to help manage your print fleet!

Managing a diverse fleet of devices requires a strategic approach that acknowledges the unique challenges posed by the variety of brands and models. By employing best practices such as centralizing management, focusing on security, and providing necessary training, these challenges can be mitigated.

At Novatech, we understand the complexities involved in managing a diverse fleet of devices. We provide tailored solutions that align with your specific needs, offering support, security, and efficiency in managing your print fleet. Our experts are committed to helping you turn these challenges into opportunities for growth and efficiency. Talk to us today to find out how we can partner with you in optimizing your print environment.

Written By: Editorial Team

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