Managed Print Assessment

Managed Print Assessment: The Novatech Way Towards Efficiency, Security, and Sustainability

In the realm of organizational infrastructure, comprehending the details of your operational environment is critical. This understanding extends from your core computer hardware to the peripherals like printers. It may appear a mammoth task to map your print landscape comprehensively, but this is where Novatech’s specialized offering, the Managed Print Services, is the ideal solution for an enterprise company looking for clarity.

MPA unravels the multifaceted dimensions of your print ecosystem, paving the way for an efficient, secure, and sustainable printing environment. Novatech will help you discover what these data points mean and how to leverage that knowledge to improve operational efficiency and control baseline costs.


Novatech’s MPA: Your First Step Towards Controlling Print Costs

Think of an MPA as a budget that shows where your resources are being allocated. It provides an in-depth analysis of your print fleet, revealing how the printers are currently being used, the number of printers in operation, and their status. With this knowledge at hand, we will collaborate with you to develop a tailored plan that aligns with your business goals.

What Exactly is a Managed Print Assessment?

At Novatech, we understand that before stepping into a Managed Print Service (MPS) contract, you need clarity. The MPA is a powerful tool that provides a complete view of your printing landscape. Here’s what it covers:

  • Current Printer Inventory: This includes cataloging the number of printers in your fleet, their makes, models, and location specifics. It’s akin to having a map before you embark on a journey.
  • Utilization: We determine the workload of each printer, serving as a benchmark for the contract and suggesting opportunities for strategic printer consolidation.
  • Age: A printer’s age can influence the decision between replacement and maintenance. We arm you with this critical data to guide your decision-making process.
  • Security Concerns: In an age of ever-evolving cyber threats, assessing the security position of your print fleet is crucial. We evaluate factors such as firmware versions, manufacturers’ commitment to security, and the robustness of network connections (wired or wireless).
  • Supplies Inventory: Our detailed inventory analysis can reveal discrepancies, such as stocked supplies for decommissioned printers. Understanding your team’s ordering behavior can lead to significant savings and waste reduction.
  • Waste: Wastage in a print environment often goes unnoticed. Whether from over- or under-utilization of devices or unnecessary color printing, we pinpoint potential areas of waste and propose solutions.


Why is Managed Print Assessment Vital for Your Organization?

The MPA is designed to uncover potential blind spots in your print environment, helping you achieve better control and efficiency. It is particularly beneficial for larger organizations, especially those with dispersed operations or those championing environmental sustainability.

  • Dispersed Locations: Running multiple locations can complicate printing management. But with our MPA, you can transform this complexity into a strategic advantage. Gain insights into each of your locations, improve productivity, control costs, and empower your IT team with actionable data. Decentralized operations don’t have to mean decentralized control, and with our MPA, you can have a firm grasp on your dispersed printing operations.
  • Environmental Sustainability: Sustainable business practices are not just about complying with standards; they’re about responsibility and proactive change. An MPA can be a stepping stone towards a more environmentally friendly printing approach. We help you understand your team’s printing habits, devise rules that reduce wastage, and manage your resources more sustainably. By partnering with us, you’re not only optimizing your printing but also contributing to a more sustainable future.
  • High Costs: High printing costs can inflate your IT budget and divert valuable resources from other critical areas. However, these costs often arise from hidden inefficiencies that are hard to spot without a systematic assessment. Our MPA uncovers these inefficiencies, revealing opportunities for cost optimization. By partnering with Novatech, you’re choosing a path toward leaner, more efficient, and budget-friendly printing operations.

Get Started with Novatech's Managed Print Assessment Today

Managed Print is more than a service; it’s a partnership where we work alongside you to co-create a printing landscape that works for your organization. From comprehending the dynamics of your existing setup to executing a plan that meets your business objectives, we’re with you every step of the way. We focus on making your journey from the initial assessment to the final stages of optimization a smooth and rewarding one.

Novatech’s MPA is the first step toward strategic print management. By understanding your printers’ current use, the number of devices in your fleet, and other key metrics, you can formulate a plan that aligns with your business goals. A well-managed print environment is not just about cost control; it’s about strategic resource allocation, improved productivity, enhanced security, and sustainable operations.

If you’re ready to unlock the potential of your print environment, contact us today. Our Managed Print specialists are excited to help you optimize your print fleet through a comprehensive Managed Print Assessment. At Novatech, we believe in solutions that grow with your business, providing lasting value and supporting your success. Let’s take the first step together toward a more efficient, secure, and sustainable print landscape.


When you work with Novatech to do a Managed Print Assessment, then you will get a report which shows how long each printer has been in the field as well as when is the right time to swap a device (this could be based on age, technology, or printing costs.)

Printing volume is a critical metric to understand printing costs because each printer has a per-print cost associated (based on toner usage, service need, and toner costs.) We look at all of these to give you per-device costs so you are able to determine where all of your print costs are coming from.

It is important to choose a company with the experience to successfully help your organization achieve its goals. You also want to be sure they have a system to have technicians all over the USA as well as proven experience to control costs for clients of the same size or industry as your company. Novatech has the skills and experience to get you to the next level.


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