Business professionals waste precious time just looking for documents. You’ve probably been there yourself. It’s frustrating when that one simple step holds you back from a more productive day. 

Now imagine that happening every week across many departments and locations.

Document accessibility issues account for lost workplace productivity on a routine basis. Law firms lose time and money handling, storing and retrieving paper documents for cases. Financial businesses face similar challenges managing paperwork. Schools at all levels struggle to streamline and digitize document workflow. Organizations of all kinds want to use less paper and consolidate their fax or scanning infrastructure.

Document Capture and Route: Untapped Opportunity for Efficiency

At its most basic, capture is just scanning a document at a multifunction printer (MFP) or scanner, and pushing a button to capture that paper content digitally. 

After capture, you do something with each digitized document. Otherwise why keep it? You’re going to name it, send it or store it somewhere. That’s basic capture and routing.

But on the back end of that motion, what if users could automatically route that information to some destination, an email address or folder, or have it trigger a process step. That’s a big efficiency opportunity using a very simple solution — capture and route.

Create Better User Experiences with Capture and Route

Novatech expertly uses automation and workflow engines to set up processes that move documents across your organization and release them at secure endpoints. This streamlines document management and makes it easier for users to find information they need every day.

We set up environments that use software applications and interrogate scanned documents using optical character recognition (OCR), look for patterns, and trigger next steps in the workflow. It involves many steps when done manually, but when performed digitally, they happen almost instantaneously and the document passes to the next step. 

Workflow Benefits from Good Capture and Route Solutions

• Simplify capture tasks at MFPs
• Reduce costs associated with using, distributing paper documents
• Increase productivity with documents that are easy to find, access, distribute
• Eliminate fax lines and save long-distance charges
• Extend document capture and routing to smartphones and tablets
• Secure, encrypted data and content of scanned documents
• Integrate with authentication so users only see authorized workflows
• Faster processes across locations and departments
• Automation for reliable accuracy
• Auditable workflows for compliant solution 

Benefit of Process Integration: Close Gaps between Manual and Digital Document Handling

We set up environments that use software applications to interrogate scanned documents using optical character recognition (OCR). The software looks for patterns, and triggers next steps in the workflow. Each document quickly passes to the next stage of its journey without added manual steps. 

What Users Can Do Better with Capture and Route Automation

• Stay more productive on the go
• Increase productivity with automation for routine workflow 
• Create routing rules at desktop or MFP 
• Find, access, share digital information
• Transform paper-based documents into digital information to store, search, share
• Workflow automation eliminates time-consuming tasks, increases productivity.
• Intuitive search only takes a moment to find what you need, not an afternoon.
• Drive efficiency, cost-savings and digital transformation through automated document processes.

Not only do our customers capture documents efficiently and securely, we also help them integrate with line-of-business applications like Word, vertical-specific applications and to systems in mainframe or AS400 or UNIX environments.