How to Setup Canon Scan to Folder on Windows

1. Right click the Windows icon in the bottom of the screen and select “settings”.

 

2. Type “users” into the search bar and select “Add, edit or remove” and then on the right select “Add account”.

 

3. Select “I don’t have sign-in information” then select “Add a user without account” .

 

4. Give the user account a name password and fill out the recovery questions. Then select “Next”.

5. Go the your main desktop and right click a blank area and select “New” and then “Folder” and name the folder Scans.

6. Right click the folder and go to “Properties”. On some versions you may need to select “Show more options” and then “Properties”.

 

7. Select the “Sharing” tab and then press the “Share” button.

 

8. Type the name of the user account you created earlier and then press “Add” (you can also select it from the drop down). Drop down the permissions to be “read/write” and then select “Share”. If you get a prompt for username/password then reach out to your IT provider.

 

9. Now select “Advanced Sharing”.

 

10. Make sure “Share this folder” is checked and then select “Permissions”.

 

11. Click on the “Add” button and type in the name of the account you created and then select “Check Names” to auto fill it, then select “OK”.

 

12. Select the user account you just added in the previous screen and make sure it has “Full Control” then press “OK”.

 

13. Press “OK” to close the window and again on the window behind it.

 

14. Right click the “Windows” icon and go to “Settings”. Then select “Network & Internet” and then “Properties and make sure it is set to “Private”.

 

15. Go to the physical copier and press the “123” or “Check Counter” button and find the IP address in the top left or bottom right corner and write it down.

 

16. Type the IP address of the copier into a new tab in your web browser at the top of the screen, not the search bar, and hit enter.

 

17. Log into the copier webpage.

17a. The “Manager/Dept ID” will be “7654321” and the pin will be “1234567” or “7654321”.

17b. If you have a Username/Password instead, then the username is “Administrator” and the password is either left blank or “1234567”.

 

18. Once you are logged in, click the “Address Book” option at the right of the screen.

 

19. Once you open the address book, find the entry with the most “destinations” and open it.

 

20. You will either get a “Register New Destination” button at the top or be able to click a blank entry with a number to create a new entry to the address book.

 

21. Click the “Type” dropdown and select “File” and then click “Set”. Fill out the name you would like to give the scan location and then type in the computer’s IP address in the “Hostname” field and click “Settings”.

21a. To find your computer’s IP address, right-click the “Windows” icon at the bottom of your screen and click “Network Connections”. Click the “Properties” button in the middle of the screen, then scroll to the bottom and find your IPv4 address.

 

22. The “Folder Path” is going to be “Scans” and the “Username” is your username for the computer. Then input the password you use for the computer and click “OK” and then “OK” again on the next screen. Now you can go to the copier and try to scan something to your folder.

22a. If you use a pin to get into your computer that will not work for the “Password” section, it has to be the password you used when creating the account. This can sometimes be the same password you use for the email address for the computer.